Gender Data, Privacy and Confidentiality

Applied guidance for collecting, changing, accessing and protecting sex, gender and transition-related information.

Best fit

Best fit

Forms, records, systems, disclosure and protected information

Overview

Overview

This workshop helps organisations separate identity, legal status, administrative purpose and equality monitoring. Participants map real data flows and develop safer practices for collection, access, record changes, disclosure and retention.

Choose this specialist workshop when the principal risk sits in forms, records, systems, disclosure, monitoring or access to protected information.

Who it's for

Who it's for

Built for HR & People, Legal & Risk.

Delivered in-house, on request — for your team, not a public audience.

What you'll gain

What you'll gain

  • Identify a clear purpose for sex and gender-related data fields.
  • Apply data minimisation, access and retention principles.
  • Understand the significance of GRA section 22 protected information.
  • Reduce unnecessary disclosure and re-identification risk.

What we cover

What we cover

  • Data mapping — where sex, gender identity and transition information appears.
  • Purpose — administrative, legal, clinical, identity and monitoring needs.
  • Data minimisation — collecting only what a defined process requires.
  • GRC information — Gender Recognition Act section 22 and official-capacity disclosure.
  • Special-category data — when context or inference changes the risk.
  • Record changes — names, titles, identifiers and historic records.
  • Recruitment and checks — right-to-work, screening and document differences.
  • Systems and access — permissions, role separation and third parties.
  • Monitoring — voluntary disclosure, aggregation and small-number risk.
  • DPIAs and EIAs — privacy and equality impacts considered together.
  • Breaches — response, correction and support after inappropriate disclosure.

Practical

Practical

Duration
3–4 hours
Format
Online, In person
Pathway
Cross-pathway
Product type
Specialist workshop
Group size
Typically 12–16 delegates
Audience
HR & People, Legal & Risk
Delivery
In-house, on request
Pricing
POA — quoted on your group, format, and tailoring

Frequently asked questions

Five things people ask before booking

How many people can take part?

Workshops are run for your team rather than for a public audience, so the group size is yours to set. Most suit between 10 and 25 participants; we will advise on the right number for the format and the room you have.

Is it delivered in person or online?

Either. Most workshops work in person, online, or as a hybrid. The outline for each course assumes in-person delivery, but we shape the format to how your team is spread and what your space allows.

Can you tailor it to our organisation?

Yes. The outline is a starting point, not a fixed script. We shape the content to your sector, your policies, and the decisions your people actually face, so the day lands on your context rather than a generic example.

How long is it, and what do we need on our side?

The duration is shown on the course page. For an in-person session we need a room large enough for the group and any breakouts; for an online session, a quiet space and a stable connection for each participant. We bring the rest.

What does it cost, and how do we book?

Pricing is on application (POA) — it depends on the group size, the format, and how much tailoring you need. Tell us what you have in mind via the contact page and we will quote for your organisation. We do not publish a fee schedule.

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Included

Bonus content with every session

  • Certificate of attendance — issued to each delegate after the session, recording CPD/CPE hours.
  • Delegate feedback — the group's responses and discussion, compiled and shared back.
  • Post-session follow-up pack — workbooks, slides and supporting materials to embed the learning after the day.